麻豆视频

Notification and appeal of an Academic Suspension or Dismissal:

1. The Registration and Records Office emails Notices of Probation, Suspension and Dismissal to the student鈥檚 preferred email address.
   
   
2. A mandatory advisement hold will be placed on the academic record of all students that are suspended or dismissed. Students will be unable to register, until they meet with an advisor to discuss their progress.
   
   
3. Students may elect to serve the period of suspension or dismissal by not responding to the notice.
   
   
4. If the student wishes to petition for immediate reinstatement due to a verifiable illness, death in the family or extenuating circumstances beyond the student鈥檚 control, the student must complete an Academic Reinstatement Petition. The petition and all supporting documentation must be submitted before the fifth instructional day of the quarter for which the student seeks reinstatement. The form is submitted to the Registration and Records Office in-person or emailed to registration@yvcc.edu.
   
   
5. The Registrar and Director of Enrollment Services reviews all relevant evidence and renders a decision which is emailed to the petitioner鈥檚 preferred address. A student whose petition for reinstatement is denied may seek reconsideration by providing the Registrar and Director of Enrollment Services with additional documentation or explanation within 10 business days of the denial.

The following is a brief explanation of the four factors from the fair-use statute. Keep in mind that fair use requires weighing and balancing all four factors before reaching a conclusion.

I.  Purpose

Congress favored nonprofit educational uses over commercial uses. Copies used in education, but made or sold at a monetary profit, may not be favored. Courts also favor uses that are "transformative," or that are not mere reproductions. Fair use is more likely when the copyrighted work is "transformed" into something new or of new utility, such as quotations incorporated into a paper, and perhaps pieces of a work mixed into a multimedia product for your own teaching needs or included in commentary or criticism of the original. For teaching purposes, however, multiple copies of some works are specifically allowed, even if not "transformative." The Supreme Court underscored that conclusion by focusing on these key words in the statute: "including multiple copies for classroom use."

II.  Nature

This factor examines characteristics of the work being used. It does not refer to attributes of the work that one creates by exercising fair use. Many characteristics of a work can affect the application of fair use. For example, several recent court decisions have concluded that the unpublished "nature" of historical correspondence can weigh against fair use. The courts reasoned that copyright owners should have the right to determine the circumstances of "first publication." The authorities are split, however, on whether a published work that is currently out-of-print should receive special treatment. Fair use of a commercial work meant for the educational market is generally disfavored. Courts more readily favor the fair use of nonfiction, rather than fiction. Commercial multimedia works generally receive less fair use than do printed works. A consumable workbook will most certainly be subject to less fair use than would a printed social science text.

III.  Amount

Amount is measured both quantitatively and qualitatively. No exact measures of allowable quantity exist in the law. Quantity must be evaluated relative to the length of the entire original and in light of the amount needed to serve a proper objective. One court has ruled that a journal article alone is an entire work; any copying of an entire work usually weighs heavily against fair use. Pictures generate serious controversies, because a user nearly always wants the full image, or the full "amount." On the other hand, a "thumbnail," low-resolution version of the image might be an acceptable "amount" to serve an education or research purpose. Motion pictures are also problematic, because even short clips may borrow the most extraordinary or creative elements. One may also reproduce only a small portion of any work, but still take "the heart of the work." This concept is a qualitative measure that may weigh against fair use.

IV.  Effect

Effect on the market is perhaps even more complicated than the other three factors. Some courts also have called it the most important factor, although such rhetoric is often difficult to validate. This factor means fundamentally that if you make a use for which a purchase of an original theoretically should have occurred 鈥漴egardless of your personal willingness or ability to pay for such purchase鈥� then this factor may weigh against fair use. "Effect" is closely linked to "purpose." If your purpose is research or scholarship, market effect may be difficult to prove. If your purpose is commercial, then adverse market effect is often presumed. Occasional quotations or photocopies may have no adverse market effects, but reproductions of software and videotapes can make direct inroads on the potential markets for those works.

Allegations of copyright infringement by YVC users that comply with the , Title II, Section 512(c)(3) will be investigated. The Copyright Office will notify the Vice President of Instruction and Student Services of all valid notifications of claimed infringement received by YVC for appropriate action.

If YVC determines that any users have infringed copyrights of others on a repeat basis, the offending user's access to online services may be terminated. YVC reserves the right to choose how to address or respond to any allegation of copyright infringement received including, without limitation, the choice of any defense under applicable law.

Notification of Claimed Infringement Under The Digital Millennium Copyright Act:

If any owners of copyrights believe YVC's users are infringing copyright protected work, they may send a notice to YVC's designated agent.

Technology, Education and Copyright Harmonization (TEACH) Act was enacted in October 2002, which is a completely revised version of Section 110(2) of the U.S. Copyright Act. It provides a more limited right to use copyrighted material in distance education by accredited nonprofit institutions providing certain conditions have been met. The law permits the performance of non-dramatic literary and musical works and 鈥渞easonable and limited portions鈥� of dramatic and multimedia works 鈥渋n an amount comparable to that which is typically displayed in the course of a live session.鈥� Educational materials marketed as 鈥渕ediated instructional activities transmitted via digital network鈥� may not be used.

In order to take advantage of these exemptions, there are many requirements including: 1) Access must be limited to enrolled students within class sessions; 2) Technological protection measures must be put in place to prevent recipients from further distributing the works; and 3) Institutions must institute copyright policies, provide information on copyright compliance, and provide 鈥渘otice to students that materials used in connection with the course may be subject to copyright protection.鈥�

The TEACH Act does not restrict the law of fair use, which may allow performances beyond those allowed by the TEACH Act. Both a and may be used to help instructors determine if their intended use of material(s) complies with copyright. Instructors are encouraged to retain copies of the checklists. Consult with the college鈥檚 copyright officer (Director of Library and Media Services) for additional information and clarity.

The copyright law of the United States (Title 17, United States Code) governs the making of reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a person makes a request for, or later uses, a reproduction for purposes in excess of "fair use," that individual may be liable for copyright infringement. The library reserves the right to refuse to accept a request to copy something if, in its judgment, fulfillment of the order would potentially violate the copyright law. The library will not duplicate copyrighted material that has been rented, purchased, or borrowed without proper written permission of the copyright owner.  A copy of the permission will remain on file in the Library pursuant to the Washington State Retention Guidelines. Instructors are encouraged to retain copies of permission requests and responses.鈥�

Digital content is often governed by a license from the publisher or other content provider. Upon purchase, the Library agrees to access and share the material under the terms of the license, which may contain stricter terms and conditions than the actual copyright law.

Section 108 of the Copyright Act of 1976 addresses reproduction of copyrighted materials by libraries and archives for several purposes, including Inter Library Loan (ILL). The Library will fill requests for copies of text works requested by another library via ILL, with respect to any given periodical title (as opposed to any given issue of a periodical) in any calendar year, no more than six articles published in that periodical title which was published within five years of the date of the request. No such restrictions apply to copies of articles published in any issue of a periodical if the publication date is more than five years prior to the date of the request. If the material contains no copyright notice, the material should be marked with the notice "This material may be protected by copyright law (Title 17 U.S. Code)."

Under normal conditions the Library will not provide copying services for in-library patrons. Library copying is provided on a self-serve basis and must be done for purposes of private study, scholarship or research. Notice of potential infringement and liability is posted on copiers and printers.

Faculty wanting to use digitized version of a copyright work (such as a PDF or other electronic copy on a Canvas site), remember that many works are licensed by the Yakima Valley Library and can be accessed through the Library鈥檚 . Because of the inherent subjectivity in determinations of fair use under the Copyright Act, linking to licensed resources is preferable to relying on fair use to establish your right to use copyrighted materials. The Library also makes available additional information about how to  within Canvas or e-reserves.

The copyright law of the United States (Title 17, United States Code) governs the making of reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction will not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. The Media Center reserves the right to refuse to accept a request to copy something if, in its judgment, fulfillment of the order would potentially violate the copyright law.

Media Center will record off-air programs only when requested by instructors. The Media Center will not record off-air in anticipation that an instructor may be interested in a program.

Media Center will not duplicate copyrighted material that has been rented, purchased, or borrowed without proper written permission of the copyright owner. Items purchased by the Media Center with Digital Rights Management (DRM) still carry copyrights and are not automatically in the public domain. A copy of the permission will remain on file in the Media Center pursuant to the Washington State Retention Guidelines. Instructors are encouraged to retain copies of permission requests and responses. Permission letter examples are available on the Library/Media webpage under 鈥淐opyright.鈥�

The copyright law contains an exception which allows the lawful use of "home use only" video recordings for public performance or display without the permission of the copyright owner. Section 110 (1) of the law appears to allow the classroom use of video programs that have not been cleared for public performance if, and only if, all of the conditions set forth by the law are met.  These exemptions are only granted to face-to-face teaching, not classes taught in any distance education mode.

Notwithstanding the provisions of section 106, the following is not an infringement of copyright: (1 performance or display of a work by instructors or pupils in the course of face-to-face teaching activities of a nonprofit educational institution, in a classroom or similar place devoted to instruction, unless, in the case of a motion picture or other multimedia work, the performance, or the  of individual images, is given by means of a copy that was not lawfully made under this title, and that the person responsible for the performance knew or had reason to believe was not lawfully made; (Title 17, U.S.C., Copyrights, Section 110 (1), Limitations on exclusive rights: Exemption of certain performances and displays.)

Visual material purchased by the library is purchased with public performance rights

In order to protect the college from liability in lawsuits brought by publishers, the Print Shop will not print or photocopy any job that appears to violate Federal copyright laws. , places prohibitions and restrictions on the reproduction of copyrighted materials, unless those materials fall under sections of the law that provide exceptions or permission to copy has been obtained from the publisher. Information on such exceptions is available in the Library.

In order to protect the college from liability, the use of audio or visual material in all college classrooms is limited to material which complies with copyright laws. In interactive classrooms or within a distance education courses, a completed Copyright Consent Form (YVC Forms page) must be submitted to Technology Services prior to the material being loaded onto the media server or heard/viewed in the interactive classroom. A copy of the consent form will remain on file in Technology Services pursuant to the Washington State Retention Guidelines. To comply with the TEACH Act, access to audio or visual material will be limited to enrolled students within class sessions for which it was requested. In addition, technological protection measures will be in place to prevent further distribution of the material.

Instructors assume responsibility and ultimate liability for copyright compliance, to the extent described in the YVC Copyright Policy and Supporting Principles, for any material they request be loaded onto the media server or played in the interactive classroom.  Instructors are encouraged to retain copies of submitted consent forms.

Instructors assume responsibility and ultimate liability for copyright compliance for all material included in course packs. Additional information about developing course packs is available in the Bookstore, in the Print Shop, and in consultation with the college鈥檚 copyright officer and librarians.

All college facilities including the Yakima Campus, Grandview Campus, and other facilities owned and/or leased by YVC may be made available for use by organizations conducting public educational, research, cultural, civic, recreational or community activities as limited by this policy provided that such activities do not interfere with the educational priorities of the college.

Some facilities, such as computer labs and other specialized facilities, may not be available for public use.

The Board of Trustees of Community College District #16 has delegated to the college President or designee the authority to establish administrative procedures for the  appropriate review of the use of college facilities; to establish policies and regulations  governing facilities use; and to establish rental schedules and operation cost levels  where appropriate. The President or designee has been delegated the authority, by  the Board of Trustees, to act upon specific applications for the use of college facilities,  consistent with established policies, procedures, and regulations, by local community,  state, and federal individuals and groups.

The administrative regulations and procedures and current schedule of fees may be obtained in the following appendix and/or at the office of the designated Facilities Scheduler.

For those events that occur on a one-time or occasional basis and rental charges apply, rental rates are established in the table on the following pages.

Certain uses for college facilities are approved on an ongoing or extended use basis. In such cases, individual rates will be established by contract negotiated between  the user and the college Vice President of Administrative Services or his/her designee. The terms and conditions of such a contract will be approved by the President or his/her designee.

Approved facilities requests which are co-sponsored by the college or are of a highly technical nature and for which rental charges apply, may also have rates  established by contract. The terms and conditions of such a contract will be approved by the Vice President of Administrative Services or his/her designee.

College Events

College events pertain to requests for activities that are:

• planned and sponsored primarily by college faculty, students, and/or staff and benefit an academic program, college department or the student body.
• Directly relate to the mission of the college.

For non-college events involving off campus groups/organizations that are sponsored by college faculty, students and/or staff a Facilities Use Supplemental Sponsor Form needs to be completed and submitted with the Facilities Use Application to the Facilities Scheduler. Decisions regarding approval to sponsor an activity will be made by the college President or his/her designee.

No rental fees will be charged for college events*. However, the agency may be charged for costs for other services including but not limited to custodial, security, and equipment.

State and Government Agencies

Other governmental agencies (state, local, and federal may or may not be charged subject to the following:

• If there is no cost to the participants for the activity, rental fees may or may not be charged*. However, the agency may be charged for costs for other services including but not limited to custodial, security, and equipment.
• If the agency or organization charges registration, admission, or ticket fees to participants, then the college may charge full facility rental fees and other costs for special services as necessary.
• Full facility rental fees will be charged for use of the Conference Center, Building #38, on the Yakima Campus.

All Other Individuals, Groups, Vendors, Organizations and Not-for-Profit Organizations (including political and religious groups)

All other individuals, groups, vendors, and organizations and not-for-profit organizations will be charged full facility rental fees and other costs for services as necessary.

Political groups - No local office or agency may authorize a use of public facilities for the purpose of assisting a candidate's campaign or promoting or opposing a ballot proposition, in the absence of a constitutional, charter, or statutory provision separately authorizing such use. Refer  to , , and for more guidelines pertaining to facility use by political groups.

A Non-State Supported Space is a space that does not receive state funding for maintenance and operations. Spaces that fit within this category must generate revenue through facilities rental to stay operational.

• Non-State Supported Spaces, if available for use, may be used for general public events that relate to or do not interfere with the educational mission of the college.
• These events will be determined on a case-by-case basis by the college President or his/her designee.
• When allocating the use of these college facilities, the highest priority is given to the college events or events that relate to the college鈥檚 mission.

This policy applies to the conference center.  The Conference Center is a Non-State Supported space that does not receive state funding for maintenance and operations. Spaces that fit within this category must generate revenue through facilities rental to stay operational.

The main purpose of YVC鈥檚 Conference Center on the Yakima Campus is to support the mission of 麻豆视频 and its program.

Additional external usage of the facility may be approved congruent with this policy.

1. Priority will be given to 麻豆视频 events and activities.
2. For outside agency requests priority is given to requests that support the mission of 麻豆视频 and its programs. 
3. Usage agreements may be canceled at any time by the College.
4. Cancellations submitted after the deadline are subject to fees.
5. Fee waivers are not granted for state agencies to utilize space in the Conference Center.

Facilities Use Rental Fees

The Board of Trustees of Community College District #16 has delegated to the college President or designee the authority to establish administrative procedures for the appropriate review of the use of college facilities; to establish policies and regulations governing facilities use; and to establish rental schedules and operation cost levels where appropriate. The President or designee has been delegated the authority, by the Board of Trustees, to act upon specific applications for the use of college facilities, consistent with established policies, procedures, and regulations, by local community, state, and federal individuals and groups.

Access and the Right to Use Facilities

The intent of the 麻豆视频 District #16 Facilities Use Policy is to encourage and facilitate the use of District facilities for the purposes as defined in this document. However, no person has an inherent right to conduct an event or speak, lecture or perform on the college campus; or the right to demand that he/she be allowed to participate in an event on campus or at an extension site. All events, activities, parties, etc., must have the approval of the college President or his/her designee(s) before they will be permitted to occur on or at college property.

In carrying out the college and library mission, the library maintains cooperative relationships with other institutions and agencies to provide access to a full spectrum of local, regional, national and international information.

Primary clientele includes all currently enrolled students, instructors, administrators, and staff of 麻豆视频.

Potential Additional clientele includes all residents of the 麻豆视频 District. Community members are encouraged to utilize library resources and services whether or not they are enrolled as students.

Intellectual freedom is the right of individuals to believe what they wish on any subject and to express beliefs or ideas openly. Integral to this freedom is the right of unrestrained access to all information and ideas regardless of the medium of communications used. 麻豆视频 Library shall attempt to present a broad spectrum of points of view and shall not exclude materials because of the race; nationality; sexual preference; or social, political, gender or religious views.

麻豆视频 Library subscribes to the policies on intellectual freedom expressed in:

• The Library Bill of Rights/American Library Association
• The Freedom to Read Statement/American Library Association
• The Freedom to View Statement/American Library Association
• ALA Code of Ethics/American Library Association
• Academic Freedom/American Library Association
• Intellectual freedom Principles for Academic Libraries
• American Association of University Professors
• International Federation of Library Associations and Institutions
• YVC Student Code of Conduct

Copies of these documents are available for review in the library and web links provided in the Collection Development Guidelines.

Materials shall not be proscribed or removed because of partisan wishes to challenge materials.  If a patron wishes to challenge material in the collection, such a complaint is to be made in writing on the appropriate form supplied by the Library.

1. The circulation records of the Library are confidential regardless of source of inquiry.
2. Circulation records shall not be made available to anyone except pursuant to such process, order, or subpoena as may be authorized by law.
3. Upon receipt of such process, order or subpoena, consultation shall be made under the direction of the college President or her designee with the legal officer assigned to Community College District 16 to determine if such process, order, or subpoena is in good form and if there is a showing of good cause for its issuance.
4. If the process, order, or subpoena is not in proper form or if good cause has not been shown, insistence shall be made that such defects be cured before any records are released. (The legal process requiring the production of circulation records shall ordinarily be in the form of subpoena duces tecum [bring your records], requiring the librarian to attend court or the taking of his or her deposition and may require him/her to bring along certain designated circulation records.)
5. Any threats, or unauthorized demands, (i.e., those not supported by a process, order or subpoena) concerning circulation records shall be reported by the Director of Library and Media Services to the Vice President for Instruction and Student Services for possible referral to the Assistant Attorney General.
6. Any problems relating to the privacy of circulation records which are not covered in the above five paragraphs are to be referred to the Director of Library and Media Services

*Adapted from the Washington State Library Policy and RCW 42.17.310

Public Records Exception: Library Records Confidential

RCW 42.56.310 provides, the following is exempt from public inspection and copying: "Any library record, the primary purpose of which is to maintain control of library materials, or to gain access to information, which discloses or could be used to disclose the identity of a library user."Therefore, we will keep confidential any information you provide to us to complete a user transaction at the Washington State Library. Such transactions include the online searching and ordering of materials or the referral of research questions for response by a librarian.

I. Purpose
This collection development guideline states the guiding principles and procedures under which collection development activities, including the selection, maintenance, and weeding of print, electronic, and media materials for the 麻豆视频 (YVC) Library and Media Center, will occur.

II.  Objective
The library/media center collections support the mission and goals of the college. The goal of collection development is to offer students, faculty, and staff access to a variety of relevant print, media, and electronic resources. The collection includes information and research resources suitable for a culturally diverse college community and provides materials that attract and address a variety of learning styles and levels of sophistication. The collection supports the curriculum while offering a balanced and meaningful presentation of a wide range of subjects.

The library/media materials budgets are used to purchase materials that are housed in or accessed through the Library or the Media Center.  The material budgets are not used to purchase materials for college department or faculty/staff office collections.

III.  Intellectual Freedom
Adherence to intellectual freedom is a fundamental tenet of the YVC Library and Media Center in carrying out its educational mission in a democratic society.

Intellectual freedom is the right of individuals to believe what they wish on any subject and to openly express beliefs and ideas. Integral to this freedom is the right of unrestrained access to all information and ideas regardless of the medium of communication used.  YVC Library and Media Center shall attempt to present a broad spectrum of points of view and shall not exclude materials because of race; nationality; sexual orientation; or social, political or religious views.

The Library and Media Center firmly endorses the American Library Association鈥檚

•  
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The Library and Media Center also endorses the American Association of University Professors Academic and the International Federation of Library Associations and Institutions鈥� (IFLA) Statement on Libraries and Intellectual Freedom.

As IFLA states and the YVC Library and Media Center affirms, 鈥淐ommitment to intellectual freedom is a core responsibility for the library and information professional.鈥�

IV.  Collection Development Priorities

First priority in collection development is given to providing access, either on-campus or remotely, to information sources meeting the instructional and professional needs of currently enrolled students and YVC employees.

The general public from the three counties in the YVC service district (Kittitas, Klickitat and Yakima) as well as students from other schools, are welcome to use the Library and may access both the Library and Media Center collections and services. Media Center equipment are only loaned to YVC employees.  Library materials are loaned to district users as well as students and employees of Washington State Community Colleges that signed Reciprocal Borrowing Statement However, materials are not purchased specifically for them.

V. Collection Development Budget

The collection development budget is comprised of a general materials budget that pays for monographs, serials, standing orders, and electronic databases, and a media materials budget that pays for media titles.

Perkins funds may be allocated to the library by the Dean of Workforce Education. These funds are used to purchase library materials in any format supporting instruction in the professional/technical programs at the college. Funding from other grants will be used to acquire library materials conforming to the intent of the grant.

VI.  Responsibility for Collection Development

The Director of Library and Media Services has overall responsibility for library services, including collection development. Each full-time faculty reference librarian has collection development responsibilities. Librarians are responsible for staying current on the information needs of the YVC community, including changes in the curricular and program offerings by the college.

Full-time faculty reference librarians are responsible for recommending materials to be added to the library collection. Recommendations for titles to be added may be made by any member of the college community. Such recommendations will be actively solicited by the Director of Library and Media Services and the full-time faculty reference librarians.

VII.  Selection of Library Materials

•  Collection levels
  Generally, library collection development activities will correspond to developing and maintaining an advanced basic information level collection. This collection level is defined by the OCLC, Inc. Conspectus as 鈥渟ufficient to support the basic informational and recreational reading needs of an educated general public or students through the first two years of college.鈥�

Collections of general periodicals and a broader and more in-depth array of introductory monographs, reference tools, and media titles that include:

• • Basic explanatory works.
  • Histories of the development of the topic.
  • General works about the field and its important personages.
  • A broad array of general encyclopedias, periodical indexes, and statistical sources.
  • A limited collection of representative general periodicals.
  • Defined access to a limited collection of owned or remotely accessed electronic bibliographic tools, texts, data sets, journals, etc.

• Format considerations of library materials
  Content, not format, is the primary consideration in selection decisions. Format should be considered as a criterion when multiple formats of the same information are available, and when a particular format may have a significant advantage in terms of providing access to the information being made available. Format may also be a consideration in terms of technological issues, such as compatibility with existing library equipment and systems. New formats will be considered for the collection when industry reports, national survey results, and local requests indicate that a significant portion of the community has the necessary technology to make use of the new format.

• General Criteria for Materials Selection
  • Anticipated demand for the material.
  • Accuracy and validity of the information.
  • Relevance to the instructional and work-related needs of the library鈥檚 primary users.
  • Timeliness or permanence of the material,
  • Strengths and weaknesses of the existing library collection in the subject area.
  • Cost of the material on a one-time or continuing basis (this includes serials, standing orders, and licensing and networking costs for materials in electronic formats).
  • Language (English or non-English) and reading or viewing level of the material.
  • Author, publisher, or producer reputation.
  • Coverage in readily accessible indexes
  • Accessibility and comprehensibility of the information by the user.
  • Evaluations of the material from standard or knowledgeable reviewing sources.
  • Whether the source is full text, abstracted, or bibliographic.
    
    
• Selection criteria applicable to electronic formats:
  • Accessibility by on- and off-campus users.
  • Public service support requirements, such as the need for staff and user training.
  • Compatibility with existing library systems.
  • Technical support by the producer of the database including training from the producer of the database.
  • Searching considerations, including search response time, standard search features Overall user friendliness in accessing the database.
    
    
• Specific Types of Materials
  • Gift (Materials): Any gifts donated to the YVC Library and Media Center become the property of YVC. The procedure governing acceptance will follow the policies and procedures of the college. In accordance with college procedures, gifts will generally not be accepted when the donor stipulates conditions of use. Gift books are added to the collection using the same criteria as new materials. Desk copies of textbooks donated by instructors, or textbooks donated by students, are welcome as gifts. Any gifts that are not added to the collection will be disposed of according to Washington State law. Library staff will provide a letter acknowledging the receipt of the materials but will not appraise the value of the donated materials. The Director of Library and Media Services makes the final disposition decisions.
  • Gifts (Monetary and equipment): All monetary donations must be made in accordance with College Policies and Procedures to the Library or Media.
  • Multiple Copies: The library will not obtain multiple copies of the same edition of any title unless the title is expected to have extended heavy use by the library鈥檚 primary users. If a request for multiple copies of a title is received, the full-time faculty reference librarian will check into alternative possibilities, such as placing the title on reserve.
  • Lost/Missing/Damaged Materials will not be replaced as a matter of course, but subjected to the criteria established for material selection.
  • Bibliographies: The library does not collect these, except as selection aids for collection development.

VIII.    Specialized Collections

In addition to its general collection, the Library has specialized collections of materials. These collections are listed below. All of these collections are subject to the criteria established in this policy for materials selection and weeding.

• Reference Collection: is designed to meet the academic and general information needs of the college community. Reference materials do not circulate.
• Media Collection: consists of a collection of media materials in diverse formats to meet the curricular and informational needs of the college and which support a variety of learning styles.
• Reserve Collection: includes materials with short-term circulation because of expected heavy use. These materials may belong to the library or be privately owned. Because they do not circulate, reference materials are not to be included in the Reserve Collection. The Library maintains the Reserve Collection at the circulation desk.

IX. Branch Campus Collection

This collections consist of titles that are cataloged by library staff and included in the library catalog but are housed outside the library and generally are purchased by non-library funds. The material is housed on the Grandview Campus. Material in the branch collection is generally available to the entire campus community.

X. Collection Weeding

Weeding refers to the continuous process in collection development in which items in the library/media collection that are outdated, rarely used, unnecessarily duplicated, no longer covered in the college curriculum, worn-out, or damaged are removed from the collection. Justifications for weeding include maintaining a current, accurate, and useful collection; making the best use of space; improving the appearance and browsability of the collection; identifying materials needing repair or replacement; and getting feedback on the collection鈥檚 strengths and weaknesses. Weeding extends to all materials in the Library and Media Center collections.

• General Criteria for Weeding:
  • Materials containing outdated or inaccurate information.
  • Materials that no longer meet a curriculum need. This case may arise when YVC programs or areas of study are de-emphasized or terminated.
  • Materials having little/no circulation that are not considered classics or standard titles in their areas.
  • Use of the material for instructional purposes. Some materials may otherwise qualify for weeding should be kept because they are used by instructors for teaching purposes.
  • Superseded editions of materials not considered classics or needed for historical purposes.
  • Duplicate copies of low-circulating materials.
  • Worn out or damaged materials. This includes materials with broken spines, defaced or faded pages or covers, missing, torn, or brittle pages, etc. If the materials receive reasonable use, they are considered for replacement or repair.
  • Materials that require equipment that is unreliable, obsolete, or is no longer available.
    
    
• Subject Area Criteria for Collection Weeding

The following guidelines for broad subject categories are to be used in conjunction with the general criteria for weeding as well as any specific circumstances pertaining to individual subject areas or programs of study offered by YVC. It should be remembered that the guidelines stated below are generalizations and that there will be exceptions to them. For example, conceptual works in the social sciences, health sciences, technology, business, and applied and pure sciences may have longer lasting relevance or historical value and still be of value beyond the ten-year mark. In addition, individual departments or programs may request specific retention criteria.

• • Technology and Library and Information Science: materials in these areas that are technologically oriented tend to become outdated within seven to ten years and should be considered for weeding after this time.  Other materials that are more conceptual in nature and do not involve specific technology have longer lasting relevance or historical value and may still be of value to the Library collection beyond the ten year mark.
  • Humanities: materials in this area generally do not become outdated, so factors such as circulation statistics, duplicates, and damage have added significance in weeding.
  • Social Sciences: materials in the social sciences typically become outdated after ten years. An exception to this is in history. History materials usually do not become outdated but may be superseded by newer editions.
  • Business and Economics: materials in these areas typically become outdated after ten years and should be considered for weeding after this time.
  • Health Care and Medicine: materials in this area are usually outdated in as little as five to seven years and should be considered for weeding after this time.
  • Applied Sciences: materials in these areas tend to become outdated within seven to ten years and should be considered for weeding after this time.
  • Pure Sciences: materials in this area are usually outdated within ten years, but exceptions to this should be noted, such as in mathematics, which does not become outdated as quickly.

XI.  Format Criteria for Collection Weeding

The following guidelines for different formats are to be used in conjunction with the general criteria for weeding as well as any specific circumstances pertaining to individual subject areas or programs of study offered by YVC.

• • Textbooks should be removed after 10 years, unless different retention criteria are specified by a department or program.
  • Equipment not able to be repaired; that is outdated; or is no longer needed to display, play, or listen to any material in the collection.
  • Encyclopedias upon purchase of new editions (placing last edition on circulating shelves, weeding older editions, except for editions of scholarly merit).
  • Almanacs, yearbooks and manuals, keep older editions up to ten years, depending on individual merit.
  • Dictionaries kept up to fifteen years, depending on merit.
  • Biographical sources are rarely weeded because of age.
  • Directories retain only the current edition.
  • Fiction is weeded only because of age.
  • Any circulating item which has not circulated within the previous ten years, unless it is still current, meets selection criteria, and/or would eliminate necessary curriculum-related subject from the collection.

XII. Review of the Collection Development Policy Statement
The Collection Development Policy Statement will be updated or changed as needed to keep it current.

Services related to audio-visual equipment include the purchase of non-computer related equipment, such as projectors, cameras, TV鈥檚, players/recorders, portable PA systems, etc.; maintenance and repair of equipment purchased by the Media Center; distribution and tracking of all circulating Media Center purchased equipment and for some equipment purchased by other departments.

In adhering to college policies and state law, Media Center equipment may only be used for official YVC business.

Requests to purchase streaming media, equipment, etc., utilizing the Media Services budget must be initiated through the Media Center.   All streaming media purchased with any department鈥檚 budget or with grant funds is approved by Media Services prior to purchase to reduce duplicate copies of the same titles and to give access to all staff and students through the Library catalog. Streaming media, etc. purchased by other departments will be delivered to the Media Center and added to the Library catalog prior to staff and students accessing the material. 

Instructors needing equipment or other Media Center items during closed hours must make arrangements in advance with the Media Center.  Without prior notification, the equipment or other items will not be available for use.  Security will not open the Media Center without prior written authorization from a Media Center employee or the Director of Library and Media Services.

Library records. (Effective July 1, 2006.)

(1) The following are exempt from public inspection and copying: Any library record, the primary purpose of which is to maintain control of library materials, or to gain access to information, that discloses or could be used to disclose the identity of a library user is exempt from disclosure under this chapter.

1. Any desired, new, one-time course offerings require the submission of course syllabus along with the Experimental/Exploratory Course Form in Modern Campus Curriculum (Curriculog). Faculty will meet with their dean prior to starting the process of developing a new course offering.
2. The course syllabus is submitted to the Curriculum Committee through Curriculog for informational purposes.
3. The department initiates and submits a "Course Scheduling Form" to the respective Dean in order to offer the course.
4. The Dean processes the form for scheduling and announcements.

1. Any desired new continuing course offering requires completion of the 鈥淣ew Course鈥� form in Curriculog. Faculty will meet with their dean prior to starting the process of developing a new course offering
2. The department or administrator submits the course proposal to the Curriculum Committee. If the proposal also seeks distribution credit, a course distribution form must also be submitted. If the course proposal is rejected, it may return to the department or administrator for further refinement or be tabled until a future date.
3. If it is approved, the course proposal is submitted to the President for formal District approval. Upon the President's approval, the course is adopted in the curriculum.
4. Upon the rejection of a request by either the Curriculum Committee or the President, the Committee shall advise the proposing parties of the reason(s) for rejection. Appeals from the decision of the Curriculum Committee may be made to the President.
5. The department and relevant Dean prepare and process all necessary documentation for offering the course.